Why Is Recording Load Information in the EOD ELD Important?
In the U.S. trucking industry, accurate documentation is more than just a best practice—it’s a regulatory requirement. One detail that is often overlooked but critically important is the entry of load-specific information, such as the Bill of Lading (BOL) number, shipping ID, or trip number into the Electronic Logging Device (ELD) system.
Failure to input this information properly can result in DOT violations, fines, and even a negative impact on your CSA scores.
Why Is Load Information Required in the ELD?
According to 49 CFR § 395.8(e)(1), drivers must include the shipping document number(s), name of the shipper, and commodity on their records of duty status (RODS). In an ELD environment, this means that the BOL number or shipping ID must be entered into the ELD system.
If this information is missing or left blank, a DOT officer may cite the driver for an incomplete log, even if all driving and on-duty times are accurate.
What Are the Risks?
When drivers skip this step or systems default to a blank field or placeholder like “?”, it opens the door for:
– DOT citations and roadside inspection violations
– CSA point deductions, affecting both the driver and the carrier
– Repeat offenses, which may trigger audits or increased scrutiny
– Fines and operational disruptions
One of our clients recently had a driver receive a violation specifically for not having load BOL number or shipping ID entered into their ELD—despite being otherwise compliant. This reinforces that every detail matters.
How to Avoid ELD Documentation Violations
To stay ahead of enforcement and maintain compliance:
– Always enter the Bill of Lading (BOL), trip number, or shipping ID for every load.
– Make this part of your pre-trip checklist.
– Train drivers on how and where to input this data within your ELD platform.
– Regularly audit logs to catch patterns of missing information.
Pro Tip: Use your ELD provider’s customization or alerts features (if available) to make the shipping ID field mandatory before logs can be submitted.
Final Thoughts
Recording load-specific information in your ELD might seem minor, but it carries significant weight in your overall compliance strategy. It’s an easy step that can protect your fleet from avoidable violations and financial penalties.By prioritizing this small but crucial habit, you’re protecting your drivers, your company’s CSA scores, and your bottom line.
Need Help Staying on Top of Compliance?
If you’re struggling to manage your compliance program, Prime Fleet Management is here to help.
📞 Schedule a discovery call today and let’s keep your fleet safe, efficient, and audit-ready.
