Frequently Asked Questions (FAQs)

Everything You Need to Know About DOT Compliance & Fleet Safety Services

Prime Fleet Management (PFM) is a trusted DOT safety and compliance service provider. We act as your outsourced compliance partner—helping trucking companies and commercial fleets stay FMCSA-compliant. From ELD monitoring and driver training to document audits and safety program development, our structured solutions reduce risk and keep your fleet audit-ready.

Yes. Whether you operate 1 truck or 50, you’re still required to comply with FMCSA regulations if your vehicle is over 10,000 lbs. GVWR or crosses state lines. We support small fleets by providing scalable compliance solutions without the need to hire full-time staff.

Absolutely. We support construction, energy, delivery, food & beverage, utilities, and more. If your company operates commercial motor vehicles (CMVs), we can create a custom compliance solution tailored to your operations.

We help you stay audit-ready by organizing required documentation, setting up compliance workflows, and training your team. Our clients regularly pass safety audits on the first attempt with our guidance.

We work with top fleet management tools like Samsara, Motive, Fleetio, and WEX to track driver behavior, HOS, vehicle maintenance, fuel usage, and more. We also manage IFTA and IRP compliance through state portals.

Yes. We handle IFTA fuel tax filings and IRP renewals across multiple states. Our team manages mileage tracking, form submissions, and reminders to keep your business in good standing and avoid penalties.

Hiring a full-time safety manager can cost $70K+ per year. With PFM, you get the same expert support—at a fraction of the cost—without the overhead or training delays.

Yes. We offer hands-on training for office staff, dispatchers, and safety managers on systems like Samsara and Fleetio. We also create SOPs and onboarding guides so your team can manage compliance confidently.

If your vehicle exceeds 10,000 lbs. GVWR, crosses state lines, or hauls goods for business, you likely need a DOT number. We can confirm your eligibility and handle your DOT registration start to finish.

We offer affordable monthly plans and à la carte services based on your fleet size and compliance needs. From document management to full program development, we tailor pricing to your budget.

You’ll need:

  • Driver Qualification Files (DQFs) 
  • Pre/Post-Trip Inspections 
  • Maintenance Logs 
  • IFTA Filings 
  • IRP Documentation 

Drug & Alcohol Testing Records

 We handle all document setup, management, and audits for you.

We track your mileage and fuel data, enter it into the appropriate state portal, and file your quarterly IFTA return—ensuring compliance and avoiding late penalties.

We manage your mileage tracking, documentation uploads, and portal submissions to ensure your IRP is renewed on time—no missed deadlines, no fines.

Failing a DOT audit can lead to fines or operational shutdowns. We help clients proactively prepare for audits, correct violations, and build sustainable safety programs to avoid future issues.

Depending on the service tier, programs may include:

  • HOS & ELD Monitoring 
  • Driver Coaching & Mentorship 
  • Maintenance Records Management 
  • IFTA & IRP Filing 
  • SOP Creation 
  • Safety Training & Reporting

✔ Industry Knowledge & Hands-On Experience
Our expertise comes from real-world experience managing fleets, handling compliance, and building operational strategies—not just theory. 

✔ Tailored Compliance & Fleet Management Solutions
We don’t offer cookie-cutter solutions. Every business has different compliance and operational needs, and we create customized programs that fit your fleet’s requirements. 

✔ Proactive Approach to Compliance & Risk Mitigation
Waiting for an audit or a violation notice is too late. We help businesses stay ahead by proactively managing safety, compliance, and efficiency. 

✔ Safety-Driven Approach to Protect Drivers & the Public
DOT compliance isn’t just about avoiding fines—it’s about protecting drivers and ensuring public safety. Our safety programs focus on reducing accidents, improving driver behavior, and promoting best practices that protect everyone on the road. 

✔ Cost-Effective Solutions That Save You Time & Money
We reduce your administrative burden and help you avoid unnecessary DOT fines and operational downtime.

Need Help Choosing the Right Program?

Let’s Talk.

Schedule a free compliance consultation to explore your options. We’ll assess your fleet’s needs and recommend a plan that keeps you compliant and growing.