YOUR TEAM

Meet your DOT department

Four specialists, each an expert in their lane, working your fleet every day. Not a reminder service. Not software. People who do the work.

Core Compliance gives you the first three. Core + Operations adds the Compliance Admin.

The PFM team of four in a meeting
Compliance Manager
EVERY PACKAGE

Compliance Manager

Owns your program and answers for it.

EVERY DAYWorks everything flagged or late, makes the judgment calls, makes sure every new driver’s file is complete before they drive, and gives every filing a final look.
ALL YEARYour monthly report, quarterly reviews, each driver’s annual review and Clearinghouse query, and a yearly mock audit.
WHEN YOU STARTYour baseline review: a mock audit of your program as it is today, and a written action plan.

Without one: every piece is “somebody’s job,” which means it’s no one’s.

Hours of Service Specialist
EVERY PACKAGE

Hours of Service Specialist

Every driver’s logs, every working day.

EVERY DAYReads every log against the rules, decides each finding (a real violation, an allowed exemption, or a log to correct), and gets it fixed.
COACHINGA message the first time, a call the second, and you’re told the third time in 90 days.
ALL YEARChecks the miles by state behind your fuel tax and registration filings.

Without one: hours violations are among the most common things FMCSA cites, and a month-end glance finds them a month too late.

Safety Specialist
EVERY PACKAGE

Safety Specialist

Your drivers, your testing program, and your safety culture.

EVERY DAYReviews every driving event, video first, and coaches every pattern. Follows every reported defect until it’s repaired.
ALL YEARMonthly safety score checks, quarterly random drug and alcohol selections, your accident register, and the yearly testing report.
WHEN SOMETHING HAPPENSEvery roadside inspection reviewed, and inaccurate violations challenged through FMCSA’s DataQs system. Every accident handled from the first minutes.

Training is in every package: lessons at three levels with every coaching step, a quarterly safety webinar, and refreshers twice a year. Want more? Advanced Safety Coaching adds work with every driver, every month: a quarterly check-in call with each driver, a 30-day plan with weekly calls that starts the second time, for safety driving or hours of service, a monthly lesson and a phone scorecard for every driver, a new-driver course, and the full rewards program.

Compliance Admin
CORE + OPERATIONS

Compliance Admin

The business side of running trucks.

EVERY DAYBuilds and chases every new driver’s file, keeps maintenance files on schedule, and checks fuel purchases by truck.
ALL YEARIFTA every quarter, weight distance returns, IRP, UCR, Form 2290, plates, the MCS-150, and your insurance renewal, run as a 90-day project.
WHEN SOMETHING HAPPENSAdding or removing a truck, permits before a load leaves, and new driver paperwork.

Without one: each filing alone is occasional. Together they’re a calendar of deadlines with penalties attached, and one missed renewal can park a truck.

How your team works together

One team, one accountYour specialists share one view of your fleet, and the whole team meets about your account every 6 months.
Our own compliance platformIt reads your logs overnight and chases every missing document, so your team spends its time on decisions and people.
You see the workA monthly report shows what we did and what’s next. No guessing what you’re paying for. A client dashboard is coming, too.

Your department is already built. It just needs your fleet.

Start with a free DOT Compliance Assessment. About 15 minutes on the phone, and you get a 12-page report on your gaps.