Your safety director handles OSHA. Who handles DOT?

For construction companies running about 20 to 150 trucks, trailers and work pickups. A full DOT department that works alongside your safety team, every day.

Starts with a baseline review of where you really stand, run like a mock audit, and a written action plan. After that: your monthly compliance report with your safety score priorities, a quarterly review of what changed and what is at risk, and a yearly mock DOT audit done the way an investigator would.

Makes the judgment calls: confirms every new driver’s file is complete before you put them on the road, decides what happens after an accident, and tells you when something hard needs your attention. Runs every driver’s annual review and driving record check, and gives every filing a final look before it goes out under your name.

Reads every driver’s hours from your ELD every business day: driving limits, the 30-minute break, the 60/70-hour cycle, short-haul limits, unassigned driving and form errors. Decides each finding, a real violation, an allowed exemption or a log that needs a correction, and works the correction through with the driver.

Coaches by behavior: a message the first time, a call the second, and you are told the third time in 90 days. Keeps the supporting documents an auditor asks for, and checks the miles behind your fuel tax and registration filings.

Builds and keeps every driver qualification file: the application, 3 years of safety history from every past DOT employer, license, medical card, driving record and road test. Runs your drug and alcohol program for CDL drivers: Clearinghouse queries, random selections, post-accident testing decisions and follow-up when a result needs action.

Reviews every speeding and harsh-driving event and coaches the driver behind it, follows every reported defect until it is repaired, reviews every roadside inspection and challenges inaccurate violations through DataQs, and prepares the safety side of your insurance renewal.

A training lesson with every coaching step, at three levels, starting with the first message to a driver. Unfinished training gets reminders, then you’re told. A refresher for every driver twice a year, a quarterly safety webinar, and your clean drivers named in your monthly report, so the habits you want are taught and noticed, not just corrected.

Files everything on time and checks it before it is filed: quarterly fuel tax from every fuel purchase matched to its truck, weight-distance taxes in the states that charge them, apportioned registration, UCR, heavy vehicle use tax, plates and your USDOT update. Gets trip, temporary, oversize and overweight permits before the load leaves.

Keeps maintenance records and coordinates with your shops, so we know the health of every truck and trailer. Runs your insurance renewal as a 90-day project: records gathered, one package to your agent 60 days out, and the new papers checked against your trucks and drivers. Handles new driver paperwork and adding or removing a truck.

A 15-minute safety check-in call with every driver, every quarter. A 30-day plan that starts the second time a behavior shows up, not the third, whether it’s safety driving or hours of service, with a weekly call with the driver, a lesson each week and a final test. A monthly lesson for every driver, picked from their own driving, and their own safety scorecard on their phone. A new-driver safety course in each new driver’s first 30 days. The full rewards program, from driver of the month to clean-driving milestones at 90, 180 and 365 days. A private quarterly safety meeting for your own drivers, tips and training for your managers, supervisors and dispatchers, and a driver-by-driver safety report you can hand an insurer.

The same defect showing up on the same truck, and brakes, tires and lights trending the wrong way, caught early. Each truck’s lifetime cost to keep running, its repairs, downtime and cost per mile, tracked so you know when it’s time to consider replacing it. A quarterly vehicle health and replacement planning review, so you can plan the next truck instead of being surprised by it.

Your team on call Saturdays and Sundays, and outside business hours, for the questions and problems that can’t wait until Monday.

Your drivers paid on schedule, by the same team that already knows their hours.

We’ve been inside a construction company’s safety department

“I was the DOT expert for a construction company that had a safety department, but no DOT department. I built their safety program, their training, and the numbers they track. PFM is that department, for companies like yours.”